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Management — Schedule, Documents & Alumni

Organize timetables with ease, store documents securely, and build lasting alumni connections. Complete institutional management in one powerful module.

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Visual Scheduling

Timetable Builder

Create perfect timetables with our intuitive drag-and-drop interface. Simply drag subjects to time slots and let the system automatically check for conflicts — no more double-booked teachers or classrooms.

Color-coded subjects make it easy to visualize the schedule at a glance. Export to PDF for printing or share digital timetables with teachers, students, and parents through the portal and mobile app.

Drag-and-drop scheduling interface
Automatic conflict detection
Color-coded subject visualization
Print-ready PDF export

Fair Distribution

Teacher Workload Management

Ensure fair distribution of periods across all teachers. Visual progress bars show each teacher's workload at a glance, highlighting those who are underutilized or overloaded.

Set maximum period limits per teacher and get automatic alerts when assignments exceed thresholds. Balance workloads before publishing timetables to ensure teacher satisfaction and prevent burnout.

Visual workload indicators
Overload alerts and warnings
Individual teacher schedules
Free period tracking

Organized Storage

Secure Document Storage

Store all institutional documents in a secure, organized cloud repository. Create folder hierarchies that mirror your organization structure — Academic, Administrative, HR, and more.

Upload any file type with automatic preview generation. Documents are encrypted at rest and in transit, with role-based access controls ensuring only authorized staff can view sensitive files.

Hierarchical folder organization
Support for all file types
Encrypted cloud storage
Role-based access controls

Smart Search

Full-Text Search & Versioning

Find any document instantly with powerful full-text search. Search by filename, content inside documents, tags, or date ranges. Results are ranked by relevance with highlighted matches.

Never lose important changes with automatic version history. Every edit creates a new version, allowing you to compare changes, restore previous versions, or see who modified what and when.

Full-text search inside documents
Automatic version history
Compare and restore versions
Audit trail for compliance

Connected Network

Alumni Directory

Build a powerful alumni network with detailed profiles for every graduate. Alumni can update their career information, current company, designation, and contact details — keeping your database always current.

Search and filter by batch year, location, industry, or company. Enable alumni to discover and connect with each other, fostering professional networking and mentorship opportunities.

Self-service profile updates
Advanced search and filters
Career tracking and updates
Alumni-to-alumni networking

Community Events

Events & Reunions

Organize memorable alumni events with complete event management tools. Create events, send invitations to targeted batches or all alumni, and track RSVPs in real-time with detailed attendance analytics.

From annual meetups to career talks and batch reunions, manage it all in one place. Send reminders, collect feedback after events, and share photos to keep the community engaged and connected.

Event creation and scheduling
RSVP tracking with reminders
Photo galleries and memories
Post-event feedback collection

Ready to streamline your management?

Join 500+ institutions using PaperBook to manage schedules, documents, and alumni engagement.

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